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Stop Using These Annoying Work Email Phrases

September 18, 2020

work email
From greetings ("Hey! ") to signal offs ("Cheers! ") and all in medially these perform email cliches induce recipients nuts. This’s the way to keep it tasteful.

Happy Monday! Per my previous emailI’m direct you on the most recent poll I discovered. I’ve been exploring ANNOYING email customs. OMG … GUILTY!!! ; ) Just checking in to see if you have any upgrades to include. Thank you Beforehand! Cheers!

There you have this: A six paragraph notice comprising 10 of the very bothersome work email cliches,” as demonstrated by a poll of almost 2,000 individuals by Perkbox, a worker encounter stage.

Here’s the inaugural failure showing the proportion of respondents annoyed by cliche phrases, overused exclamation points, caps-lock misuse and not-so-subtle nags:

Happy Monday! (23 percent ) Per my final email (33 percent ), I’m direct you (37 percent ) about the most recent poll I discovered. I’ve been exploring ANNOYING (67 percent ) email customs. OMG (53 percent )… GUILTY!!! ; ) (29 percent ) Just checking in (19 percent ) to see whether you have any upgrades to include (24 percent ). Thanks in progress (7 percent )! Cheers! (26 percent )

Composing an inoffensive work email is like typing your way through a minefield. For help locating the words which can land safely at a receiver’s in box, then here’s a rundown of annoying things to prevent.

Grating greetings

First impressions are everything. You wish to hit the ideal balance in the middle respectful (but maybe not overly formal) and informal (although not too familiar). This requires "To whom it may concern" and "Hey" instantly off the desk.

If you’re enticed to completely bypass the greeting to prevent some salutation shouts, don’t. According to the Perkbox survey, the biggest email faux pas is to launch into business with no greeting at all.

The happy medium for a work email is a simple "Hi," with "Good morning (or afternoon)" as a close second. While 7% of respondents are okay being e-greeted with a "Happy (every day it is)! ," more (23%) find it annoying. (I think we can all agree that "Happy Monday! " should be sent straight to the spam folder without dinner 100% of the time.)

Worst and Best Email Greetings

Source: Perkbox survey

Don’t nudge

The purpose of your "Just looping in" notice might be totally innocent, but you should be cautious: It will probably be fulfilled with an bloated eye roster by 37 percent of receivers. Reminders about past conversations will also be unappreciated. 1 third of Perkbox poll respondents bristle in "As per my list email," 15 percent overlook ‘t like "per our dialogue " and the not-so-subtle "Confirming receipt" doesn’t property nicely with 16%.

Also be mindful with presumptuous drives to followup. Seven percent of individuals surveyed don’t like receiving a work email with "Thanks ahead of time. " Same with "Any updates on this? " (24%) and "Just checking in" (19%).

OMG, stop yelling!!! :-0

I was taught that the only acceptable use case for an exclamation point was pairing it with the word "fire. " Evidently 16% of people were similarly schooled and think that it is never acceptable to use an exclamation point in a work email.

The majority of Perkbox’s survey respondents are more lenient with their exclamation allowances: 48% are fine with one per email and 24% will accept two per missive.

Using capital letters for whole words or sentences is my preferred mode of yelling on Slack (e.g. "FIRE"). That may obtain a pass, but 67% or people say it’s defame for a workplace email communique.

Slang and emojis are also on the list of bad work email practices. Common acronym expressives like "OMG" are verboten in work emails, according to 53% of people polled. So are emojis (29%) … and smiley faces in particular (29%).

Unsuitable work email sign offs

Even before the pandemic, the chirpy "Cheers" signoff was on the outs. One quarter of respondents said "Cheers" is over, and this was in early January when Perkbox’s work email do’s and don’ts outcomes were printed. "Warmly" also leaves a third of individuals lukewarm; "Yours truly" (24 percent ) and also "Yours faithfully" (18 percent ) also don’t land with anyone born in, oh, the past half century.

But by far the No. 1 worst work email sign off is "Love," with 57% of respondents saying it’s not appropriate to go there, regardless of your special association with Betty in accounting.

The five best ways to end an email, according to Perkbox: "Kind regards" (69% of survey respondents give it the thumbs up) or the unadorned "Regards" (31%), "Thanks" or "Thanks " (46%) and "Best wishes" (with a 20% approval rating).

Again, I’ll point out that the survey was conducted before the pandemic redefined our workplace relationships. Ending an email with a simple "Regards" may seem lacking now that we’re bonded with colleagues by a common crisis and literally meeting in each other’s homes with family life on full view in the background.

The final email composition lesson: If you’re left with a loss for words, don’t reach "send" till you develop something. Over 40 percent of those e mail etiquette survey respondents state the worst signoff of is that the lack of a single. A easy and real "Be well" or "Take care" are constantly suitable for all these times.